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Comparison
Sway vs. Fireflies.ai
Fireflies.ai joins your meetings as a visible bot ("Fred"), records the call, transcribes it, and syncs notes to your CRM. Sway never appears in the participant list. It runs locally, helps you in the moment, and disappears when the call ends.
FeatureSwayFireflies.ai
Real-time AI suggestions during the callYesNo
No meeting bot in your callYesNo
Bot joins meeting as visible participantNoYes
Audio processed locally on deviceYesNo
Recordings stored on company serversNoYes
Live transcriptionYesYes
AI-generated meeting summaryYesYes
CRM auto-sync (Salesforce, HubSpot)NoYes
macOS native desktop appYesWeb + Chrome extension
Pricing7-day trial, then $30/moPaid (limited free tier)
The bot problem
Fireflies works by sending "Fred" — a visible meeting bot — to join your call. Everyone sees it in the participant list. In sensitive contexts — deal closings, candidate screens, board discussions — that's a problem.
Sway runs on your Mac, below the OS capture layer. There is nothing to disclose. There is nothing for participants to see. The meeting is just a meeting.
When Fireflies might be the right call
- —You explicitly want a meeting bot and recording for compliance
- —CRM auto-sync to Salesforce / HubSpot is critical to your workflow
- —You don't need real-time help — only a recap after
Otherwise, Sway is the cleaner tool.
Try Sway free
No bot in the meeting. No recordings. Free 7-day trial.
macOS 13 Ventura or later